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Add Bureau convening and decision-making rules #42

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6efa9bb
bureau procedure
Apr 2, 2026
edca7eb
added electronic communication
Apr 3, 2026
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3 changes: 1 addition & 2 deletions internal-regulations.md
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Expand Up @@ -133,8 +133,7 @@ The expulsion from the association is to be decided by a two-thirds majority of

## Responsibilities

The Bureau members will be mutually responsible for all its activities. A bureau at all times includes a President, a Secretary General, and a Treasurer. All Bureau members each
have a single vote and bureau decisions require a simple majority of votes.
The Bureau members will be mutually responsible for all its activities. A bureau at all times includes a President, a Secretary General, and a Treasurer.

## President

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2 changes: 2 additions & 0 deletions statutes.md
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Expand Up @@ -104,6 +104,8 @@ An Extraordinary General Assembly can be called by a simple majority by the Bure
### General
The IFLRY Bureau consists of up to seven Bureau members elected by a General Assembly. The **Managing Bureau** consists of three Bureau members: **President**, **Secretary General**, and **Treasurer** who shall serve as the Board of Directors (Organe d’Administration) under Belgian Law. The **Bureau** consists of the Managing Bureau and up to four **Vice Presidents**. The Managing Bureau will be elected for a period of two years; the Vice Presidents will be elected for a period of one year. The election and responsibilities of the Bureau are described further in the Rules of Procedure.

The Bureau is convened by the President or, in their absence, by the Secretary General. The Bureau can validly deliberate when a majority of its members with voting rights are present, whether in person or via electronic means of communication. Decisions are taken by simple majority.

The Bureau is responsible for the day-to-day management of the Federation and for the control of all its resources. The Bureau has to report to the General Assembly. Regional Member Organisations can appoint Regional Bureau Appointees. Regional Bureau Appointees do not have voting rights in the Bureau.

### Suspension and Resignation
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2 changes: 2 additions & 0 deletions statuts.md
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Expand Up @@ -104,6 +104,8 @@ Une Assemblée générale extraordinaire peut être convoquée à la majorité s
### Généralités
Le Bureau de l'IFLRY est composé d'un maximum de sept membres élus par l'Assemblée générale. Le **Bureau de gestion** est composé de trois membres : le **Président**, le **Secrétaire général** et le **Trésorier**, qui constituent l'organe d'administration conformément au droit belge. Le Bureau se compose du Bureau de gestion et d'un maximum de quatre **Vice-présidents**. Le Bureau de gestion est élu pour une durée de deux ans ; les Vice-présidents sont élus pour une durée d'un an. L'élection et les responsabilités du Bureau sont décrites plus en détail dans le Règlement d'ordre intérieur.

Le Bureau est convoqué par le Président ou, en son absence, par le Secrétaire général. Le Bureau peut valablement délibérer lorsque la majorité de ses membres disposant du droit de vote est présente, que ce soit en personne ou par voie électronique. Les décisions sont prises à la majorité simple.

Le Bureau est responsable de la gestion journalière de la Fédération et du contrôle de toutes ses ressources. Le Bureau doit rendre compte à l'Assemblée générale. Les organisations membres régionales peuvent désigner des représentants régionaux au Bureau. Ces représentants ne disposent pas de droit de vote au sein du Bureau.

### Suspension et Démission
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